As part of the Business of Arts and Culture, we have funding available to provide travel and lodging support to approximately one half of the participants in each seminar who attend as teams of three or more. Funds will be provided on a first-come, first-served basis, based on the order in which we receive registrations for each seminar. You will be able to claim up to $600 per person in expenses for train or air transportation; hotel; rental car; gas, tolls, and parking; food; and taxis.
To receive this assistance, simply check the appropriate box in the registration process. You will receive confirmation of your registration and travel assistance via email. No further application is required, and you are free to spend the entire $600 if needed (within the below guidelines.)
Travel assistance is available only to teams of three or more. Generally, travel assistance is available to organizations operating outside of the major metropolitan area in which a seminar is being presented. For each seminar location, you are eligible for travel assistance if your organization is located outside the following areas:
- Phoenix: Outside of the 480 and 602 area codes
- Chicago: Outside of the 312, 630, 708, 773, and 847 area codes
- Atlanta: Outside the Atlanta Metropolitan area
(area codes 404, 678, 770, and parts of the 706 area codes) - New York: Outside of the New York Metropolitan area (9 area codes).
- Seattle: Outside of the 206, 253, and 425 area codes.
An organization located in one of the presenting communities is eligible for financial support when traveling to a presentation in a different host city.
Expense reimbursements will be made against your actual receipts submitted to NAS. Expenses over the pre-approved amount of $600 per person cannot be reimbursed. Only coach class airfare can be reimbursed, and a maximum of one rental car will be reimbursed per team. We cannot reimburse for alcoholic beverages. Receipts, either original or photocopies, must be received within 30 days following the seminar for all expenditures. We reserve the right to refuse expenses which are excessive compared to typical costs for travel and lodging for the origination and destination cities. Please see http://www.gsa.gov (click on 'per diem rates') for a general guideline of expenses you may anticipate in your destination city.
Forms
- Click here to download the expense report form in pdf format.
- Click here to download the expense report form in MS Excel format.
